AR Specialist

Location: On Site, Allentown, PA

Schedule: Standard daytime hours with flexibility around start and end times (overtime may be available as needed).

Are you a detail driven accounting professional who thrives in a high-volume environment and enjoys taking ownership of complex accounts receivable processes? A well-established, growth focused manufacturing organization is expanding its finance team and seeking an AR Specialist to play a key role in supporting national retail and ecommerce customers.

The AR Specialist will focus primarily on accounts receivable functions within a multi-entity structure, supporting both traditional retail and growing direct to consumer operations. This individual will manage high volume cash receipts, reconcile complex accounts, and work through customer portals to research remittances, deductions, and invoice discrepancies. While there is some accounts payable exposure, the primary emphasis is AR, particularly within large scale, high transaction environments.

Key Responsibilities

• Manage daily cash applications, including checks, ACH, and wire transfers, ensuring accurate and timely posting to customer accounts
• Reconcile customer accounts and proactively resolve discrepancies related to pricing, deductions, returns, and credits
• Research remittances and invoice statuses through major retailer and ecommerce customer portals
• Create and process credit and debit memos, including documentation and internal approvals
• Investigate invalid deductions and initiate dispute processes when necessary
• Support sales tax exemption certificate management and assist with tax compliance processes using automated tax platforms
• Prepare and maintain weekly collection and deposit logs
• Collaborate with internal departments including sales, warehouse, and customer service to resolve billing and return issues
• Assist with commission calculations, month end close activities, accruals, and audit support
• Participate in payment runs and vendor reconciliation activities as needed
• Maintain strong internal controls and ensure compliance with company policies

What You Bring

• 1 to 3 years of experience in accounts receivable, invoicing, or collections within a high-volume business environment
• Experience working with large retailers, ecommerce platforms, or portal-based customers is strongly preferred
• Proficiency with ERP systems, SAP experience is a plus
• Strong Excel skills, including VLOOKUP and data reconciliation functions
• Experience managing deductions, chargebacks, and credit notes
• Familiarity with EDI transactions and troubleshooting is helpful
• Understanding of sales tax exemption documentation and exposure to automated tax systems such as Avalara is a plus
• Excellent communication skills with the ability to manage high email volume and occasional collection calls
• Self-motivated, proactive, and comfortable working both independently and as part of a team

Compensation and Benefits

• Competitive base compensation, with flexibility for highly qualified candidates
• Consistent full-time schedule with flexibility in daily hours
• Opportunity to support expanding ecommerce and national retail channels
• Collaborative team environment with strong tenure and long-term career stability
• Paid volunteer time, up to 8 hours annually, supporting community initiatives

If you are looking for a stable yet growing organization where your AR expertise can make a meaningful impact, we would welcome the opportunity to connect with you.

About Blue Signal: 

Blue Signal is an award-winning, executive search firm specializing in finance & accounting recruiting. We have a strong reputation for finding top talent in private equity, asset management, financial services, FinTech, and accounting leadership. Learn more at bit.ly/3IKiOzm