Legal Secretary

Location: On-Site in Irvine, CA

Overview

A respected, trial-focused law practice with a strong reputation for client advocacy is expanding its Orange County headquarters. We are searching for a sharp, resourceful Legal Secretary who thrives in a fast-moving courtroom environment and enjoys being the organizational backbone of a high-performing litigation team. In this role you will partner directly with several seasoned trial attorneys, ensuring every deadline is met and every filing is flawless. If you are energized by the pace of litigation, take pride in airtight work product, and want to join a firm where your contributions are visible and valued, we would love to meet you.

Key Responsibilities

• Prepare, revise, and finalize pleadings, motions, discovery, and other legal documents with meticulous attention to detail.
• Manage complex attorney calendars by scheduling hearings, depositions, client meetings, and statutory deadlines while proactively avoiding conflicts.
• Perform electronic and traditional filings in California state and federal courts, maintaining full compliance with local rules and e-service requirements.
• Curate and maintain comprehensive physical and digital case files, trial binders, exhibits, and evidence lists for rapid retrieval before and during trial.
• Serve as a professional liaison between attorneys, clients, court personnel, and opposing counsel, delivering prompt and courteous communication.
• Track time entries, prepare billing edits, and process expense reports to keep matters on budget and billing cycles on schedule.
• Provide full-spectrum office support including document production, scanning, copying, and records management to keep daily operations running smoothly.

Required Background

• 3+ years of experience as a litigation or criminal-defense secretary within a law-firm setting.
• Solid working knowledge of California court procedures and electronic filing portals.
• High proficiency with Microsoft 365 and legal practice-management tools such as Clio, NetDocs, or comparable platforms.
• Exceptional grammar, organization, and multitasking abilities with proven success meeting tight deadlines.
• Demonstrated discretion when handling sensitive information and an ability to remain composed under pressure.
• Bachelor’s degree, paralegal certificate, or equivalent professional training preferred.

Compensation & Benefits

• Competitive base salary commensurate with experience.
• Comprehensive health, dental, vision, and retirement benefits.
• Paid time off, continuing-education support, and firm-sponsored professional development.
• Opportunity to work side-by-side with seasoned trial attorneys on high-visibility cases.

Ready to Apply?

Advance your career with a firm that values excellence and initiative. Submit your résumé today to learn more about this confidential opportunity. Qualified candidates will be contacted promptly to discuss next steps.

About Blue Signal: 

As an award-winning executive search firm, Blue Signal has a strong track record of placing top talent in the legal space. Our legal recruiters have a strong reputation for finding top-performing talent in areas such as legal leadership, corporate counsel, and litigation. Learn more at bit.ly/42RyDgd