Business Operations Manager

Location: Mesa, AZ (On-site)

Industry: Professional Services, Boutique Advisory

A rapidly growing and well-respected professional services firm is seeking a Business Operations Manager to streamline and scale internal systems as they continue to expand their national client base. This leadership-level position is ideal for someone who thrives in dynamic environments and is energized by building organizational excellence from the inside out. This firm is known for its innovative approach, fun and collaborative team culture, and its strong reputation across medical, legal, and small business clientele.

This role is at the heart of the organization - ensuring the systems, people, and processes behind the scenes are seamlessly aligned to support client service and internal operations. From technology and vendor oversight to HR support and workflow optimization, this role offers the opportunity to make a significant and visible impact from day one.

Key Responsibilities:

• Own and optimize day-to-day business operations, including vendor management, IT coordination, software tools, and office infrastructure.
• Partner with firm leadership to improve workflows, identify bottlenecks, and implement change management strategies for long-term scalability.
• Support internal HR functions, including onboarding, PTO tracking, employee records, and general policy upkeep.
• Assist with office management tasks to ensure team productivity, such as coordinating resources, troubleshooting technical issues, and maintaining an efficient work environment.
• Serve as a cross-functional partner to accounting leadership, aligning internal systems Lead marketing and advertising initiatives on an interim basis until a dedicated marketing resource is hired.
• Collaborate closely with the administrative team to offload operational workload and formalize scalable support systems.
• Participate in daily team huddles and occasional team events to support a high-engagement culture.

Key Qualifications:

• Proven experience in business operations, office management, or administrative leadership within a small to mid-sized company.
• Background in legal, medical, dental, or professional services environments is strongly preferred.
• High level of organization, strong follow-through, and a natural eye for process improvement.
• Excellent interpersonal skills with the ability to build trust across multiple departments and stakeholders.
• Hands-on mindset - someone who isn’t afraid to dive into the details and wear multiple hats.
• Familiarity with QuickBooks or other small business accounting platforms is a plus.
• Strong technical aptitude, especially with software systems and third-party vendor management.
• Bachelor's degree preferred, but not required. Equivalent experience is welcomed.

Why You Should Apply:

• Join a fast-paced, boutique firm with a reputation for exceptional service and a close-knit team atmosphere.
• Get in on the ground floor of company-wide improvements with the autonomy to shape how the business runs.
• Enjoy a culture of appreciation, team-building, and professional growth (this is not your typical stuffy back-office job).
• Competitive compensation depending on experience, plus potential bonuses tied to performance.
• Healthcare reimbursement program, generous PTO, and flexibility built around results - not face time.
• Be part of a firm where your contributions are valued, your ideas are implemented, and your growth is a priority.

About Blue Signal:  

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS