Office Experience Coordinator

Work Location: Onsite in Seattle, WA

Employment Type: Full-time, short-term contract

Reporting To: Employee Experience Manager

Do you shine as the unsung hero who keeps things ticking behind the scenes? We’re partnering with a rapidly growing organization to identify a highly organized and service-minded Office Experience Coordinator to join their Seattle location on a short-term, onsite contract. This individual will play a vital role in keeping day-to-day operations running smoothly during a period of transition, providing critical support to employees, guests, and facilities operations.

This is an excellent opportunity for someone who enjoys building strong in-person connections, solving problems quickly, and creating a welcoming environment. The company offers a collaborative culture and the opportunity to make an immediate impact in a high-visibility support role.

Key Responsibilities:

• Serve as the primary onsite contact during business hours, offering a warm welcome to employees and guests.
• Manage visitor check-in procedures, receive deliveries, and maintain a clean and professional front desk area.
• Monitor common areas and supply levels, submit maintenance requests, and liaise with janitorial staff to maintain workspace quality.
• Quickly respond to facility issues and ensure resolution before they impact employees.
• Oversee basic building and parking access logistics, including distributing passes and addressing access concerns in coordination with building management.
• Field day-to-day employee inquiries and assist with general onsite requests to ensure seamless operations.
• Provide setup support for internal meetings or small events, such as coordinating catering or prepping materials.
• Prepare desk setups and building access for new team members to ensure a smooth day-one experience.
• Act as liaison to vendors and building staff, coordinating visits, access, and service requests as directed.
• Maintain simple records of recurring tasks and procedures to ensure a smooth handoff to future permanent staff.

Qualifications:

• Prior experience in an office coordinator, administrative assistant, or receptionist role required.
• Strong organizational skills and the ability to manage multiple small tasks effectively.
• Professional demeanor with excellent interpersonal communication skills.
• Comfortable working onsite full-time and being the go-to person for office support needs.
• Proficiency with Microsoft Office Suite (Outlook, Excel) and standard office equipment.
• A proactive mindset with the ability to remain calm and composed under pressure or changing priorities.

This is a great opportunity to be part of a mission-driven organization and support an energized workplace during a key transition. If you're ready to be the face of the office and ensure everything runs like clockwork, we’d love to hear from you.

About Blue Signal:  

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS